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Productivity

Todoist

The cleanest cross-platform to-do app with natural language magic.

4.5
(23 reviews)
Visit Website
  • PriceFree – $5/mo
  • Founded2007
  • HQRemote-first
  • Employees50 – 100

About Todoist

Todoist nails task capture: type “pay rent every 1st at 9am” and it schedules itself. Projects, labels, and filters scale from grocery lists to GTD systems, and it syncs flawlessly across every platform you own.

Key Features

  • Natural language dates
  • Recurring tasks
  • Projects, labels, filters
  • Karma productivity streaks
  • Calendar integrations

Pros & Cons

Pros

  • Natural-language quick add
  • Truly everywhere sync
  • Scales simple to GTD

Cons

  • Reminders locked to Pro
  • Collaboration is basic

Frequently Asked Questions

Is Todoist free?
Yes for basics; Pro ($5/mo) adds reminders and more filters.
What makes quick-add special?
It parses dates, projects, labels, and priority from one typed line.
Does it do team work?
Shared projects work; heavy teams outgrow it.

Reviews

4.5

23 reviews

Write a review


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Best For

Personal productivity people who live by lists.

Use Cases

Capturing tasks instantly with natural language like “pay rent every 1st”
Organizing life and work with projects, labels, and filters
Team task management with shared projects and assignments
GTD and weekly-review workflows with karma streaks
Cross-platform task sync across phone, desktop, email, and calendar

Pricing Details

Todoist free covers 5 personal projects with core features — enough for casual use. Pro (about $4–5/month billed annually) unlocks 300 projects, reminders, durations, calendar layout, and AI assistance. Business (about $6–8/user/month) adds team workspaces and roles. It is among the best-value paid productivity apps.

Security & Trust

Todoist encrypts data in transit and at rest, supports two-factor authentication, and offers data export anytime. Doist is a privacy-respecting independent company — no ads, no data selling. Task data syncs through its cloud; for regulated corporate secrets, check your company’s SaaS policy first.

Alternatives To Consider

TickTick bundles a calendar, habit tracker, and Pomodoro timer at a similar price, while Microsoft To Do is completely free within the Microsoft ecosystem. Things 3 wins on Apple-only design with a one-time price. Notion handles tasks inside broader docs, though with more friction for quick capture.

Editorial Verdict

Todoist is the best pure to-do app: fastest task capture in the business, rock-solid sync everywhere, and pricing that respects users. It deliberately stays simple, so heavy project managers may outgrow it toward Notion or Asana. For personal productivity, it is the safest recommendation there is.

Sources & Review Notes

Last reviewed: July 26, 2026